The importance of motivating your Call Center agents

Spearline supports wellbeing at work by offering safe strategies for looking after your agents
On Thursday 24 October 2019 by Josh O'Farrell

 

A call center manager's role in a company is a difficult one. From analyzing the center's metrics, providing excellent support for their customers, and setting clear long-term goals and objectives for the company, they have a lot on their plate. But, one of the most important roles that a manager has is making sure the call center agents are trained, well looked after and motivated for their roles. They are the backbone of the company after all!

With any job, it can be difficult to stay motivated and focused on your objectives. Carrying out the same routine tasks, day-in, day-out, can easily get repetitive and cause agents to come to a crashing halt. This can be down to a number of issues varying from an overall management style to even just the quality of a call.

Spearline had previously looked at the significance of the customer effort scores, and how these can affect a contact center. But, what happens to the agents who receive the feedback? How does it affect them? Happy customers are always significant, but relying on your agents is equally important. With October focusing on Mental Health Awareness, it’s important to consider your call center agents’ wellbeing too.
 

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Promote publically, rebuke privately

Taking the time to acknowledge your agent's hard work should be incorporated into every workplace. Recognizing workers for their own individual achievements makes them feel valued and respected. People crave acknowledgment, it’s human nature. Once they see a worker being recognized for their hard work, this sparks a flare to enhance their own work ethic, just to get their recognition from the manager.

Simple ways of minimizing employee burnout and turnover are verbal or written praise in customer meetings, monthly group ceremonies, shift selection, reserved parking or a won day off. Providing employees with a visible route of progression also increases motivation and enthusiasm with their roles.

With promotion being advertised publicly and proudly, the opposite should be said when presenting constructive feedback to an agent. Nobody likes to be publicly called out, it’s just embarrassing and humiliating. It also doesn’t come across as great leadership on your behalf. Making an example of a worker in front of the whole office portrays your leadership as more of a dictatorship. When reprimanding an agent, do so in private i.e. organize a meeting and go through where they went wrong and how they can improve. Respect is two-way.

 

Encourage feedback

Acknowledging your workforce doesn’t necessarily mean serving out promotions every week. Simple things like surveys, monthly meetings or simply just asking for their opinions on how the workplace could be improved and taking the feedback into consideration could be highly beneficial in the long run. You want your agents to feel as comfortable as possible in the workplace and show them that you value their hard work by listening to their requests. This will also boost their confidence by showing that they will create change in their business and in the lives of their customers by implementing their ideas.

 

Positive workforce, positive results

Promoting wellbeing around the office is always a necessity, no matter what time of year it is. A positive mentality starting from the head of the company will flow all the way through to every department with ease, providing your agents with more confidence and enthusiasm. Nobody likes to work in a place that’s all ‘doom and gloom’ and seeing their leader being so positive will encourage them to go the extra mile and raise their game. 

Plus, a happy workforce will equal happy customers. A simple smile and an upbeat attitude can make a big difference.

So, now that you’ve looked after your agent's wellbeing on a mental and emotional level, it’s time to turn your focus on a more technical level to ensure your agents won’t be facing bad quality issues. 

 

Ensure your agents have excellent call quality

You’d be shocked to learn that one of the most unmotivating things an agent can face is a poor phone connection when trying to deal with a customer. Agents are there to help, and they are unable to do so if their phone lines keeping dropping in quality and cause their customers to get frustrated. Nobody likes a bad phone call and nobody wants to be dealing with angry customers. If an agent is facing this day in and day out, like the call quality, their motivation drops at an excessive rate. They don’t want to come to work to be blamed by their customers for having poor quality calls.

But, this can be avoided by monitoring and testing, ensuring your agents never have to suffer.

 

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Conclusion

For any call center to run successfully, looking after your agents is key. Keeping them motivated is an ongoing process, but worthwhile. Motivated workers mean a more productive, happier workplace which becomes more appealing to customers. Making sure your workers feel looked after, on a mental, emotional and technical level is vital. Your agents shouldn’t be left facing frustrated customers with terrible quality phone lines. At the end of the day, it’s YOUR agents facing these issues head-on.

By implementing the Spearline testing platform, your call center can easily avoid any frustrating calls your agents may face. By proactively monitoring your numbers, you will be alerted and given the time to fix any issues your agents could be facing. Knowing that your call center is in good hands, and being looked after by their manager, provides reassurance and a sense of security to your agents.

Keep your agents happy and looked after. Like a domino effect, the rest will fall into place naturally in no time.

About us

Spearline is a technology company that proactively tests toll and toll-free numbers for connectivity and audio quality globally. We support business sectors, such as contact centers, conferencing services, and others, in successfully connecting with their customers. If you are interested in benefiting from our platform,please get in touch with us
 

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